Virtual assistants & admin
A full-time virtual assistant who keeps you out of admin.
Executive, operations and bookkeeping assistants from South Africa who own the operational load: inbox and calendar, data entry, invoicing, scheduling and the follow-through. Full-time, in your US hours.
If a hire doesn't work out in the first 90 days, we replace them at no extra cost.
- Full-time, not freelancers
- Works your US time zone
- Trained on your SOPs before go-live
- What the role owns5 min
- Tools, SOPs and handoffs8 min
- Hours and time-zone cover5 min
- What a great first 90 days looks like7 min
- USD rate and shortlist date5 min
The role
They own the operational load.
One job, full-time: the admin that keeps your business running, done without being chased.
- Inbox and calendar management
- Scheduling and booking flows
- Data entry and spreadsheet work in Sheets or Excel
- Invoicing and bookkeeping support
- Follow-through on the tasks that slip, tracked in your project tools
Pricing
One hourly rate. No surprises.
Your rate covers recruitment, vetting, training, account management and the 90-day replacement guarantee.
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$9-$12
per hour, in USD
The exact rate for your role is confirmed on the discovery call and agreed in writing before you hire.
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$300
one-time setup fee per hire
The only other charge. No markups that appear later.
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$1,560-$2,080
a month for a full-time hire
40 hours a week, invoiced monthly in USD.
How hiring works
From first call to a working hire in about four weeks.
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01
Day 0
Discovery call
In 30 minutes we map the role, the hours and the tools, and confirm your hourly USD rate.
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02
Days 1-7
Sourcing
Around 100 applicants per role, each screened against your role scorecard.
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03
Days 4-12
Vetting
A scored rubric, a home-office check and two references verified by phone.
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04
By day 14
Shortlist
2-3 scored candidates with recorded intros. You interview and you choose.
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05
Weeks 3-4
Training & go-live
Trained on your SOPs in 5-7 working days. Go-live only after your sign-off.
What can a virtual assistant take off my plate?
They own the operational load: inbox and calendar, scheduling, data entry, invoicing support and the follow-through on tasks that slip. They work full-time in your US time zone, inside your tools.
How much does a full-time virtual assistant cost?
Careerz rates run from $9 to $12 an hour in USD, depending on the role and seniority, so a full-time hire (40 hours a week) costs roughly $1,560 to $2,080 a month. The only other charge is a one-time $300 setup fee per hire. Your exact rate is confirmed on the discovery call and agreed in writing before you hire.
Is it full-time or part-time?
Full-time. Every Careerz hire works 40 hours a week for you only. They are employed through Careerz, which handles payroll and employment admin.
How do you handle data and security?
Your hire works inside your systems, with access you grant per seat and can revoke the same day. They follow your security policies, including MFA, password managers and device rules. Careerz never needs admin access to your tools.
What if it doesn't work out?
If a hire isn't the right fit in the first 90 days, for any reason, tell your account manager. We source, vet and train a replacement at no extra cost, and we usually have a new shortlist within 10 business days.
Other roles
Hiring for something else?
Book a discovery call
Start with a 30-minute call.
Talk through the role with a placement lead. Choose a time in the calendar below, shown in your own time zone. If no times show, email info@careerz.online and we'll set up the call.
- 0:00Your team and the gap you need filled
- 0:05Role scope, tools and SOPs
- 0:15Hours, time zone and overlap
- 0:22Your USD rate and hiring timeline
- 0:27Next steps, only if it fits
You leave with
- A written role scorecard
- Your confirmed hourly USD rate
- A date for your shortlist
No pitch deck. No obligation. If we're not the right fit, we'll tell you on the call.